Careers: Project & Operations Coordinator, Part-Time

Key Responsibilities:

• Support Creative Project Managers with assigned project-management, coordination, follow-up, and administrative tasks
• Assist with project setup, organization, schedules, documentation, task management, and ongoing project maintenance
• Prepare and support quotes, estimates, scopes, and other project-related documentation
• Implement and organize client-provided content across websites, documents, and other project deliverables
• Perform quality assurance, proofreading, content checks, and final-deliverable reviews
• Manage defined internal or client “special projects” that are appropriate for the role’s schedule and responsibilities
• Maintain and clean up internal tools and systems, including Slack, Asana, Mavenlink, Google Workspace, and other agency platforms
• Assist with workflow cleanup, internal checklists, templates, and operational improvements
• Support Frey marketing initiatives, including content coordination, website updates, campaign support, and other internal marketing needs
• Support HR and recruiting activities, including job postings, candidate coordination, onboarding materials, internal documentation, and other administrative needs
• Provide general administrative and office support as assigned by Frey leadership, including organizing information, maintaining internal resources, coordinating tasks, and assisting with day-to-day office needs
• Take on additional project, operational, administrative, or internal initiatives as assigned based on Frey’s changing business needs

Qualifications & Skills:

• Strong organizational skills with the ability to manage multiple tasks, priorities, and deadlines at the same time
• Excellent attention to detail, particularly when reviewing content, estimates, documentation, and project deliverables
• Strong written and verbal communication skills
• Comfortable working in a support role with multiple team members and shifting priorities
• Experience with project-management, agency, marketing, design, web, or professional-services environments preferred
• Comfortable using tools such as Asana, Slack, Google Workspace, spreadsheets, and other project-management or collaboration platforms
• Familiarity with website content entry, WordPress, digital QA, or web-production workflows is a plus
• Comfortable handling both client/project support work and routine administrative or office tasks
• Proactive about follow-up and able to keep open items from falling through the cracks
• Able to work independently, ask questions when needed, and take direction from multiple members of leadership
• Flexible and willing to shift between project support, operations, marketing, recruiting, sales support, and office administration based on current agency needs
• Professional, dependable, and comfortable working in a fast-moving, collaborative agency environment

Benefits of working at Frey:

• 20-Hours per week
• Hybrid office setting (in-office four days/week, remote every Friday)
• 40-Hours of paid time off
• Paid holiday schedule with over 50-Hours paid time off
• Full bar with beer on tap at all times
• Fully stocked kitchen with groceries delivered weekly

Bring your organization, attention to detail, and willingness to jump in wherever needed to a fast-moving creative agency. If you enjoy helping teams stay organized and projects stay on track, we’d love to hear from you.